Letter Of Inquiry

We write an inquiry when we want to ask for more information concerning a product, service or other information about a product or service that interests us. These letters are often written in response to an advertisement that we have seen in the paper, a magazine, a commercial on television when we are interested in purchasing a product, but would like more information before making a decision.

Remember to place your or your company's address at the top of the letter (or use your company's letterhead) followed by the address of the company you are writing to. The date can either be placed double spaced down or to the right.

Inquiry Letter Tips:
• Begin your letter by stating who you are and giving your status or position (such as student, researcher, interested consumer, etc.), and tell how you found out about the individual or entity that you are writing to.
• Clearly state what it is that you are inquiring about and what you would like the recipient of your letter to do. Make your inquiry as specific as possible.
• You might want to briefly explain the purpose of your letter or what you hope to accomplish. Such an explanation may prompt the recipient of your letter to act more quickly.
• If appropriate, consider mentioning the letter recipient’s qualifications for responding to your inquiry (this may prompt him/her to act when he/she might otherwise be hesitant to do so). For example, you could explain that you are writing to the reader because she is a leader in her field and the accepted authority on the subject you are interested in.
• Include the date by which you need the information, services, etc., that you are requesting, and indicate that you await the reader’s response.
• Thank the person for his/her time.

Example Template
[SENDER'S NAME]
[SENDER'S ADDRESS]
[SENDER'S PHONE]
[SENDER'S E-MAIL]

[DATE]


[RECIPIENT W/O PREFIX]
[RECIPIENT'S TITLE]
[RECIPIENT'S COMPANY]
[RECIPIENT'S ADDRESS]

(Optional) Attention [DEPARTMENT/PERSON],

Re: [SUBJECT]

Dear [RECIPIENT W/ PREFIX]:

[CONTENT.]

[CONTENT.]


[VALEDICTION (Sincerely, Respectfully, Regards, etc.)],




[SENDER]
[SENDER'S TITLE]


Enclosures ([NUMBER OF ENCLOSURES])

example :